The only thing you don't want to do is change the alignment of the cell borders, because then the text won't line up with the labels when you go to print. You can also use any of the other font or paragraph options.įor example, you may want to add a color or change the font style. Then, go to the MAILINGS tab and click Update Labels. That should leave plenty of room for an additional line or two. Let's try changing the Line spacing, At value to point 6. Select all the text in the first cell, click Line and Paragraph Spacing, and Line Spacing Options. Let's change the line spacing, so the last line isn't chopped off. If you want to modify the look of the label content, you can go to the HOME tab and use any of the text formatting tools. Then, make sure the first entry is selected in the Preview area and click OK. Now, what about the formatting? If you want to modify the address block, start by deleting the old one in the first label.Ĭreate a new address block. Then, you can click an item and type, or add a New Entry. If you want to change the actual content of the list, click the Data Source, and click Edit. Here, you can decide which names you want to place on the labels, without changing the list itself. If you want to change the names or addresses, you can Edit Recipient List. Please contact our Customer Care Center at (800) GO-AVERY for more help, or call Microsoft® for further assistance at (800) 642-7676.After you initially set up your labels, you can make changes and add finishing touches before you go to print. This will generate the other sheets of labels from the merged data. If you have multiple sheets of labels, select Edit Individual Labels then make sure All is selected and click OK.If it looks right, click Finish & Merge to apply this to all the labels.Click Preview Results to see the layout of the first label.Click Update Labels to make format apply to all of the labels.Click Address Block or Insert Merge Field to arrange your data how you want.Browse your files to find your Excel spreadsheet and click Open.Click Select Recipients and Use Existing List.Next select your Avery product number and click OK. Click Start Mail Merge, then Labels, then select Avery US Letter in the drop-down menu next to Label Vendors. Mail Merging without using the Step by Step WizardYou can also click on the Mailings tab at the top of the screen. This should create the fully merged document. If everything looks correct then you can click on Next: Complete the Merge.Ĭlick Edit Individual Labels to open the Merge to New Document window. If there are any other spaces, line breaks, or characters you need to add you can click on Previous: Arrange Your Labels to go back to the previous step and make adjustments. Then click Update All Labels to apply these changes to the entire sheet. In the first label, you can click between each field to add spaces, line breaks and commas. For example, click on First Name and then click Insert, then click on Last Name and then Insert, and so on. Choose which of your columns to merge and in what order by clicking on each field and then clicking Insert one at a time. Then click Next: Arrange your labels.Ĭlick More items and the Insert Merge Field window will open. Make sure the data is correct and click OK. Once you find and open your Excel file, a window will ask you to select a table. Then click on Next: Select Recipients.Ĭhoose Use an existing list and Browse. Then scroll to your product number, click on your product number and click OK. In the Label Options window, make sure that the Printer Information is set to Page Printers, Tray is set to Default Tray, and Label Vendor is set to Avery US Letter. Click Start Mail Merge, then Step by Step Mail Merge Wizard.Ĭlick Labels and then click Next: Starting document. Mail Merge with the Step by Step Wizard in Microsoft WordĬlick the Mailings tab at the top of the screen. First, be sure your Excel spreadsheet has one column for each item you want, such as Name, Address, City, State and Zip Code and that this is in Sheet 1 of the spreadsheet file.
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